To set or change the text for confirmation letters
The text that for confirmation letters is set within the Program Type lookups. You can include different text for each program type.
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On the lookups menu, select Programs, and then click Program Types.
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Click the Edit button next to the program type.
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Click the Confirmation Letter tab.
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In the Introduction section, type the introductory text to appear in the first section of confirmation letters.
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In the Cancellation Policy section, type any cancellation policy information you want to include in confirmation letters.
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In the Conclusion section, type the closing text to appear in the last section of confirmation letters.
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Click the Save button to save the changes
To print confirmation letters for students registered into a program
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On the courses menu, click Semesters.
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Click GO to execute the search and display the list of semesters.
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If needed, use the search filters to locate the semester for which you want to confirmation letters, and then click the Edit button next to the semester.
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In the Edit Semester page, click the Print Confirmation Letters link.
The Print Confirmation Letters page displays. Each student registered for programs within the semester will display.
NOTE: Once a confirmation letter has been printed for a student, his or her name will no longer display in this list. See steps below for reprinting
confirmation letters.
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Use the check-boxes next to each student's name to choose to print or not print a confirmation letter.
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Click the Print button.
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After the confirmation letters have printed, do the following.
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Use the report navigation buttons to view the individual confirmation letters.
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In the Update Printed Flags For These Registrations section, select the check-box next to the students you want to mark as "confirmation letter printed".
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After updating printed flags, click the Save button.
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Click OK to confirm your selection.
To reprint a confirmation letter
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Open the Edit Registration page for the student.
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Click the Reprint Confirmation Letter link.
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Click the Print button.
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After the confirmation letter has printed, do the following.
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Use the report navigation buttons to view the confirmation letter.
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In the Update Printed Flags For These Registrations section, select the check-box next to the student to mark the registration as "confirmation letter printed".
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Click the Save button.
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Click OK to confirm your selection.