Customizable Class Management

Semesters are groups of programs or classes. For example, one semester might be "Summer 08" to indicate that those programs take place in the Summer of 2008. To create a course in ProClass you must first create a Semester in which to create the course.  

To add a semester  

1. On the courses menu, click Semesters.

2. In the Semester Search page, click GO.

3. Below the Search Results grid, click Add new semester....
   The Add Semester page displays.

4. In the Type box, select Ongoing or Standard.

   • Ongoing programs are programs that do not have an end date. All programs created within an Ongoing semester are recurring programs.

• Standard programs are one day or multiple day programs that have end dates.
   

5. In the Description box, type the name of the new semester.

6. In the Start Date box, click the arrow to the right of the box to select the date or type a beginning date for programs that will be created within the group.

7. In the End Date box, select type an ending date for programs that will be created within this group.
   
   This box is disabled if the Type is Ongoing.

8. Click the Registration tab and complete the information.

9. In the Registration Fee box, type an amount to charge for registration of programs that are part of this semester.

10. In the Cancellation Fee box, type an amount to charge for cancellation of programs that are part of this semester.

11. In the Online Registration Caps At box, type a percentage.
    Online registration will no longer be available once registration for programs part of this semester has reached this percentage.

12. In the Online Registration Open Time box, select a time of day.
    Online registration will become available at the selected time on the Registration Open Date.

      Note: This time is MST.

13. Click the Save button to save the semester.

14. Click the Programs tab to create new programs and add them to this group.

15. Click the Bundles tab to create a bundle of programs.
     

To edit a semester  

1. On the courses menu, click Semesters.

2. Use the search feature to locate the semester you want to edit, and then click the Edit button next to the group.

3. Click the Print Confirmation Letters link at the top of the page to print letters of confirmation for students registered for programs within this group.

4. Click the Print Drop/Transfer Notices link at the top of the page to print drop/transfer notice letters for students who have dropped from or transferred from programs within this group.

5. Click in the Description box to edit the title of the semester.

6. Click in the Start Date and End Date boxes to change the start and end dates for the group.

7. Use the Registration tab to change the registration fee, cancellation fee, online registration cap, or online registration open time.

8. Click the Programs tab to create new programs and add them to this group.

   • Click the Copy button to the right of a program to copy the program.
      

9. Click the Bundles tab to create a bundle of programs.